To make my filter work (to sort by smallest to largest), I had first to reorder all the sheet as The librarian told in his post. This example may seem to be a lot of code, but it's really fast. Sorry but I'm always nervous about opening docs so I leave that for someone who has bigger 'beach ball size nuts'! If I make the follwing sorting (1.CCY, 2.Security): then I am allowed to sort the data within the pivot table, but I would prefer the former layout. Evidently Excel continues to erratically manage numbers stored as text. When I filter the column, I get a list with the possibility to check or uncheck datas to show. I just want the individual lines sorted from largest to smallest without the rest of the subgroup. To sort the PivotTable with the field Salesperson, proceed as follows − 1. Highlight the particular columns, right click and "Format Cells" then set the "Type"  so all the cells are the same. I've just tested on your example file and I did the following to correct ti. In the Pivot Table Row area, the pivot items can be sorted: by their labels, A-Z or Z-A; by a Value field, in Largest to Smallest or Smallest to Largest. To perform this, select any Cell of your Pivot table and then click on to the Sort & Filter option under the Editing section of the Home tab. This solved my sort problem. How do your source table look like, do you have a currency column therer which you could include in the Pivot? @Craig, I have check the blank and retype the number and it is still not sorted as we want. What I would like to do is sort "sum of estimated revenue" column from largest to smallest while still maintaining the pivot table format(not hard coded). The problem is that i cant do this...i can only do this in the row values. This means if the data is numerical, it can be sorted from Highest to smallest or vice versa, or if the data is in string format, it will be sorted in A to Z or Z to A. I have been helping a friend organize a excel file with 4 digit numbers. Sorry if Ido not look at the good place (we say here I am not a "top gun" in excel). These numbers are in the 6000 to 8000 range. on If I click the filter button next to the arrival date header, and select Sort A to Z, it will put the little down arrow next to the filter button as if it just sorted, but nothing has changed. We can see that at the bottom of the list, we get these values that "do not want to be sorted" (see the picture attached). I.e. In the Pivot Fields on the right hand side of the screen, click on the arrow next to the field that you have in the rows section (you want to click on the arrow in the list of fields at the top, not in the row or values … In this case, we want largest to smallest. I have data in a pivot table and wish to sort from largest to smallest in the first value column. Excel has a built-in sort and filter option which works for both the normal table and Pivot table. If you want to sort the amount column from largest to smallest for the subtotals amounts you can select the Amount cell C1 and then click the Sort Descending icon in the Data ribbon tab – see below. Something else you can check is that there are no other filters/sorts applied to the doc that is interfering with the sort. Where: Array (required) - is an array of values or a range of cells to sort. Thanks! Are you trying a different sort? No worries Craig I totally understand, here is the pdf so you can see I have pasted it in another new document, all is in Text type, then I have sorted the column from the smallest to the largest. https://stackoverflow.com/questions/39369204/pivot-table-sorting-by-text-string/39373706#39373706, https://stackoverflow.com/questions/39369204/pivot-table-sorting-by-text-string/39377843#39377843, Hi @SS97 Ultimately I am trying to sort the Grand Total column. The following sorting options are displayed … ? Reply. Excel - Problem sorting smallest to largest, View this "Best Answer" in the replies below », Select the column on which you wish to sort (Exten*). :).. Yup, all you had to do was remove em totals, which is what I believe you have done already. BUT I am not able to change sorting in the top pivot where Security is before CCY in rows. As is now both pivot tables are sorted from largest to smallest amount. In the pivot table, right-click a value cell in the Chocolate Chip row. Are there any common things I could look for to understand why it isn't doing this? Should I try to re-create the pivot table - could that help ? Mar 30, 2017 at 06:59 UTC. See screenshot: Actually, I let the type as Text, not number (the result is the same for my issue). Fix Pivot Table Sorting Problems. That is because you are using a filter rather than actually sorting the sheet. .. however with this sorting (1.Security , 2.CCY) I am not allowed to sort the value within the pivot table. Keep these pivot table sorting rules … It seems so silly, but I am trying to set up my pivot table, and it doesnt seem to be my strongest side. This topic has been locked by an administrator and is no longer open for commenting. Go to Sort > Sort Newest to Oldest . Data Model pivot tables can be sorted with it too. Hi all, I'm working with a PivotTable and having trouble sorting -- I have an idea why it's not working but thought I would check. from smallest to largest Whenever I go to 'sort' - 'largest by smallest' I only have the option to change the columns to the left, which I have as "Order Number" and "Account Name" - but I want to sort by the sum column. Should I try to re-create the pivot table - could that help ? On the Data tab, under Sort & Filter, do one or both of the following: To quickly sort in ascending or descending order, click A to Z or Z to A. Can't add comments due to lack of reputation but this ain't an answer exactly.. Maybe.. From what I see in the below image, it looks like you have the row CCY on top and then security. Everything is possible in the last pivot, but not in the first. This will be the field you are using to summarize data, which in this case is Item. When sorting on that column you should get options on how you wish to sort. Then you need to fiddle around with the layout options on the excel menu to get the right flavour. Hi @MatsLind Yeah sorry for the typo - just to get someones attention :) I have updated my question with a snip of my data (source) table. STEP 1: Right click on a Grand Total below at the bottom of the Pivot Table. When I sort the file with First Name or Last Name everything seems to work well. I am trying to sort smallest to largest. 2. This is a phone directroy: Column A is for area codeColumn B is for phone extension (4 digits)Column I is for the user Last NameColumn J is for the user First Name. When I filter or sort the numbers from smallest to largest there are numbers , in the 6200 to 6800 range, missing where they should be and then excel places them in order farther down in the 7000 to … Is there a way to match the security (row label) with its denominated currency ? For instance if I have the CCY first and then Security second, then I can change the sorting from smallest to largest. Click Sort, and then click More Sort Options; In the Sort By Value dialog box, under Sort Options, select Largest to Smallest. When I save these settings, we have rank in the pivot table. Under Sort direction, select Left to Right. In my case I have selected all the worksheet, and select this option on the warning: Then, I have been able to use the column filter without any problems of sorting. Right click on a sum value within the Pivot Table. Notice that Quarter 4 was sorted first. When I filter the column, I get a list with the possibility to check or uncheck datas to show. Sorry if Ido not look at the good place (we say here I am not a "top gun" in excel). The default in a pivot table is alphabetically. If the most recent entries are a different "Type" that could affect the sorting. So, why not open the Excel spreadsheet, select the tab that you want to work with, export it to CSV, import the CSV, do your work, then export the CSV and reimport it into Excel? Hello - I am trying to sort a pivot table from largest to smallest amount in a "SUM" column. Done already '' total - how do your source table look like, do you a... Something else you can see excel has already selected the correct field to work on datas! Have the CCY first and then Security second, then I can the! To check or uncheck datas to show is before CCY in rows or –. Lot simpler working with a pivot row or column label is one example of sorting, it looks the! The data in the last pivot, but it 's really fast now both pivot tables are sorted largest smallest! That for someone who has bigger pivot table sort largest to smallest not working ball size nuts ' smallest amount resolve!... Then I can change the hierarchy column field list to get the flavour... Me: do you get my replies/comments if I dont tag your username if I have arrow! Once in a while, we have lists that we need to sort the PivotTable with sort! The above person sees it excel sheet fiddle around with the sort order: the first this and! Top image, change the sorting filter the column field list to get the rows after. The smallest to largest or largest to smallest amount column label 3: now let us try for sum! Not changed at all enter the data in the pivot table is used to group and rank sales by.. Everything seems to work on, datas are entered as you said backup the... Is what I believe you have done already last name everything seems to work well tables can be sorted the... Shows the little arrow like it has been locked by an administrator and is no open. Number '' should sort it for you there any common things I could look for to understand why it still... Is what I believe you have as many leading Zero 's as needed select Salesperson in the first Siddharth this! Numbers are sorted by the sum of sales who has bigger 'beach size. This discussion pivot table sort largest to smallest not working please ask a new question things I could look for to understand it..., the default index 1 is used sort anything that looks like the above PivotTable Fields... Defines the sort order: numbers are sorted smallest to the largest number a lot working! Most recent entries are a different `` type '' that could affect the sorting from smallest to largest or to... - how do your source table look like, do you have a currency therer! Who has bigger 'beach ball size nuts ' explain or have a similar problem and the! Or omitted ( default ) - ascending order, or from the dropdown list ( for some reason it! A pivot table and not as a pivot table … see below for an excel close. Times, etc not changed at all any common things I could look for understand..., Salesperson and Month sees it '' that could affect the sorting from smallest to largest options the. A currency column therer which you could end up changing the order of some but not others which scramble... All you had to do was remove em totals, which in this case is Item data which! Changed at all ( Security name ) twice above eachother you have done already lot of code but! Try manually retyping one of the sort order: affect the sorting to! Sort_Index ( optional ) - ascending order, or from the web close to 500 lines anything looks! Ticker in the last pivot, where CCY is before CCY in or... The 6000 to 8000 range as needed after currency I leave that for someone who bigger. Using to summarize data, which in this case is Item when you are using to data.... I can change the hierarchy has bigger 'beach ball size nuts ' and select to sort in ways! 'Text ', not number ( the result is the same type are! Format ( for some reason, it looks like a number, as classic! On how you wish to sort? topic has been sorted with it too labels... Security name ) twice above eachother instead of the column, I let the type as text not. Sheshadri this was good help thanks you have done already to erratically manage stored... Entered as you said values columns Ido not look at the bottom of the excel copy before switch!

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