A leave of absence creates inequities since not all staff members can be granted a comparable privilege. Since no vacation time is earned during the Orientation and Training Period, no vacation benefits will be paid to an employee who quits or is terminated during the Orientation and Training Period. Using the Campus Network to gain unauthorized access to any computer systems. SEVEN EXAMPLES OF PROFESSIONAL OUT OF OFFICE AUTORESPONDER EMAIL MESSAGES Published on August 16, 2017 August 16, 2017 • 848 Likes • 19 Comments Clinical staff are required to wear uniforms. If the user isn't a member of an AAD group that is assigned a policy configuration, then another check is … Examples include pens, stationery, toner cartridges, and cleaning supplies. Upon satisfactory completion of the Orientation and Training Period, you are: New employees will receive one written evaluation of their job performance during the first 90 days of employment. Hair must be clean, well trimmed and well groomed. The below policy examples are intended to serve as guidance for Wayne State University policy owners/co-owners, when drafting policy statements for new or revised policies. See examples of Office policy. Data protection. We expect you to devote your full efforts to the interests of the practice during your working hours. A good example would be if you have a particular set of policies regarding an employee’s salary, then it’s best to place them under a category that’s labeled as “Pay”. Our resolution procedure works like this: You’ll find your work days and hours on the posted schedule. Regular full-time staff members will receive holiday pay equivalent to the straight time pay received if the holiday falls on a regular working day. Employees who handle confidential information are responsible for its security. This section describes the policy settings that are only available in anti-phishing policies in Microsoft Defender for Office 365. This policy prohibits harassment in any form, including verbal, physical and sexual harassment. Details. Regular Part-Time Employees: this would include staff who work less than the minimum required. Policy and procedure templates play a critical role in the efficient running of staff and company. These classifications are important for any employer to know because they affect the type of working hours, pay, benefits and bonuses that various employees are eligible for. Topics: Making health and safety work for your business; This example shows how a small business might complete a health and safety policy. These policies, procedures, and checklists successfully recognize the limits of providing employees proper guidance for appropriate behavior at work and draw a line between that and employee lives outside of the workplace. Do not operate defective equipment. give recognition for superior performance. From a legal standpoint, however, when a patient/client has a medical question, it is best to inform the person that you will relay the question to the doctor, and then get back to them with the answer to their questions. An employee must obtain approval from the office manager before leaving the office for personal reasons. Employees who terminate their employment either voluntarily or involuntarily will receive payment of any unused vacation benefits, prorated on a monthly and daily basis, at the time they separate from the practice. Staff members who are asked to leave immediately will be paid their regular salary in lieu of work. 1 Main Street, New Cityland, CA 91010. Please do this at least one hour before the beginning of the work day, so we can arrange for substitute staff. Less than 90 days, you will not have any vacation days. Clear visitor policy is vital to the security of your employees, clients, and workplace assets. You are responsible for laundering and maintaining your uniforms. This may include immediate dismissal and referral to law enforcement officials. It is not a substitute for proper legal or other professional or regulatory advice. New Employees: this category would include those employed for less than a specified number of days, during which they are on probation. We encourage all staff to take courses or training to increase their competence in the present job assignment and to prepare for future advancement. This coronavirus (COVID-19) company policy is susceptible to changes with the introduction of additional governmental guidelines. For sanitary reasons, nails must be short. STAYING HEALTHY PAYS OFF IN MORE WAYS THAN ONE. This gives both of us a chance to determine where improvement or assistance and training is needed. In the event of an emergency, you will be contacted immediately. We may opt to bond certain employees with specific or sensitive responsibilities within the office. Any time off during normally scheduled work hours will be without pay. take time off and be charged with earned vacation, unused holidays, or time off that was earned but not used. Store materials and equipment safely and neatly; avoid clutter that might cause accidents. The law requires us to maintain certain employee records. Regardless of how detailed an office filing policy may be, someone needs to be responsible for implementing the policy on a daily basis in order for it to be effective. Payment falls under both office procedures and policies, so it’s important to have a clear working solution for charging and collecting fees in your practice. Expenses must be authorized in advance, and an itemized claim must be submitted for payment. Severance pay will not be awarded, and the resignation will be treated as voluntary. Staff members will be reimbursed for certain expenses, such as gas and mileage when using their own vehicles for office business. Failure to report an accident can result in a violation of legal requirements and can lead to difficulties in processing insurance and benefit claims. © 2020 The Practice Solution | Privacy Policy | Website Disclaimer | Custom Web Design by Studio98, Real Office Policy Examples and Checklist. Policy brief & purpose. Please give us at least two working days’ notice that you will need the time off, which may be scheduled at the beginning or end of your working hours. Wages are based upon an hourly rate, a daily rate, or a monthly salary and paid according to the posted “Payday Notice.”. Any employee who believes that he or she has been harassed by a co-worker, manager or agent of the practice is to immediately report any such incident to the office manager or next higher authority. This practice maintains a salary administration program which: Your wages will be reviewed at least once a year. If your workday is more than six hours, you’ll receive a paid working meal period if the nature of the work makes it impossible for you to be released for a lunch. Any unused sick leave will be paid at the regular hourly rate at the end of the calendar year, at the employer’s discretion. Anti-discrimination/Equal opportunity. Policy Statement The Clear Desk and Clear Screen Policy shall communicate the Management’s intent to protect information stored in physical and electronic media and minimize risk of unauthorized access. It is important to always show that you really do care about the patient. Download sample office policies related to patient payment, patient dismissal, and more. Staff members are required to attend such courses during non-scheduled hours and will receive no pay during such attendance. I would like to receive a personalized no-cost practice guidance on this topic (highly recommended). Staff members who fail to return to work on the scheduled work day will be presumed to have resigned employment voluntarily. Return to main toolbox page. The length of your vacation is based on the length of your continuous service with the office. Repairs are to be made by authorized maintenance personnel. The employee’s benefits may be discontinued during this time. If the employee is not satisfied, the employee takes the problem in writing within the ensuing five days to the employer, who will investigate the circumstances and subsequently return a decision to the employee within five more days. Although not a legal requirement, it is good business practice to have an Environmental Policy. This policy applies to work outside of the office for one or more days a week on a routine basis. Some expenses to be considered are: To be reimbursed for expenses, submit within 30 days of the course completion date: Staff members receive regular pay for courses attended on normal working days, as agreed upon in advance. POLICY AND PROCEDURE: OFFICE SECURITY Policy Statement The Council recognises its responsibility to provide for staff (which for the purposes of this policy includes external occupiers staff1), volunteers, councillors and visitors to its Civic Office a safe Social Security ensures basic benefits for survivors, and burial allowance. Delegating filing authority can vary depending on the volume of information to be filed, the complexity of the filing system and how often information is retrieved and needs to be re-filed. To meet these challenges the practice reserves the right, with or without notice, to change, amend or delete any of the policies, terms, conditions and language presented in this manual. For women, short or shoulder-length hair is preferred. Regular full-time staff members earn six days of paid sick leave within a consecutive 12-month period. Below you will find an example of a general office policy for a medical practice, including Dentists, Veterinarians and Optometrists. This article talks about 12+ Incident management policy examples and templates that you can use as a basis to create a professional document. This coronavirus policy applies to all of our employees who physically work in our office(s). New employees do not receive holiday benefits until they complete the Orientation and Training Period. The employee brings the problem to the office manager (or immediate supervisor) within 10 days of the occurrence. Confidentiality. . Complete the sample registration form to download a security policy MS Word file. We will investigate and take appropriate action. Positive comments made by the patients or clients about the improvement of their health, their pet’s health, about the doctor or other staff, or any aspect of the service that they are receiving should be relayed to the doctor. It is simply a guide and as such neither prescribes nor recommends any particular policy or procedure nor any specific authorities or responsibilities. Accumulated sick leave will be paid upon termination. It is an example of what our 400 page Office Policy and Job Description Manual contains. Examples include pens, stationery, toner cartridges, and cleaning supplies. Download. Sick leave is intended to protect staff against undue financial loss in the event of an illness of one or a few days’ duration. Reinstatement is solely at the doctor’s discretion. Get helpful hints on plans for your home, professional service, retail, or other business. inability to perform satisfactorily the duties of the position. Date published: 22 December 2015. Therefore, absences of short-term duration, disabilities of relatively long duration and tardiness are unacceptable and constitute an unsatisfactory work record. Whether you use the above examples or not, having written office policy is vital to the smooth operation of any practice. Salary adjustments are not necessarily made at the time of the performance evaluation. Non-employees are prohibited from trespassing, soliciting or distributing literature on office property. Examples of Ergonomic Hazards in the Workplace. Each staff member receives a performance appraisal at least once a year. The employee classifications are: PROBLEMS AND CONCERNS: RESOLUTION PROCEDURE. Personal calls are to be reported and paid for when the telephone bill is received. More from this Section. All staff members are responsible, individually, for recording their time on the attendance sheet and/or card when: An attendance sheet and/or card is a legal document and must not be destroyed, defaced or removed from the premises. In keeping with this objective, [company] does not permit employees to bring their household pets to work. To continue to keep any information inviolate, even after termination of employment with the office. All staff members are expected to be ready to begin duties on schedule. Such leaves are discouraged and restricted to the following types of absence: Accrued sick leave benefits are to be used before the leave of absence begins. It is an example of what our 400 page Office Policy and Job Description Manual contains. Our Mission The Office of Policy, Planning, and Resources for Public Diplomacy and Public Affairs (R/PPR) provides long-term strategic planning and performance measurement capability for public diplomacy and public affairs programs. Our patients/clients come to us because of a desire for quality medical care for themselves and their family members. Regular Full-Time Employees: this could include staff who work a minimum of 32 hours a week. If you have a problem so severe that it affects your ability to perform, please discuss it with the doctor or office manager. You can expect understanding and help toward finding a solution that we hope will be in everyone’s best interest. No personal long distance or toll calls are to be charged to the employer’s telephone without permission. Definitions B.1.1. If any employee’s earnings stop because of death, disability or retirement, then the employee and his or her family may be eligible for partial placement of earnings. Feel free to copy and adapt this to your office. Examples of misuse include, but are not limited to, the activities in the following list. If you are trapped in the office, keep the doors closed and seal any cracks (with wet towels if possible). So if you value the company name, no matter how much you might be loving animals it is advisable to give this policy of bringing pets to the office… Do not make duplicate office keys. Royal College of Dental Surgeons of Ontario Dental Office Policy and Procedure Manual Template 2 Each manual section has separate policies and separate procedures. The employer or the insurance carrier may not be liable for the payment of any workers’ compensation benefits for any injury that arises out of an employee’s voluntary participation in any off-duty recreational, social or athletic activity that is not part of the employee’s work related duties. As a healthcare facility in the community, we want to set an example of sound health awareness and conduct. Overtime must be authorized in advance of extra time worked or as soon as possible thereafter. Have a look at our Office Policy Example and get to enjoy the experience of having Learning Objectives and Purposes already created for you. It doesn’t matter if you accept insurance or manage your practice with private payments, there needs to be a written fee structure and a policy that includes payment and collections. Overtime hours must be authorized by the office manager or owner in advance of extra hours worked or as soon as possible thereafter. After writing, your documents should be reviewed, validated, and approved. The employee finds the income of a dependent relative is less than the legally allowable amount for the year, and the employee had not previously claimed an exemption for the dependent. Sample Open Door Policy Please feel free to use this open enrollment sample policy as a starting point when you decide to adopt the practice in your workplace. Financial Accounting and Reporting (FAR), within the Office of the Controller, is responsible for maintaining this policy and for answering questions regarding the policy. The office is not responsible for damage or theft to automobiles or personal property. The terms of at-will employment agreement addresses such items as compensation, wage and salary reviews, employee classification and position and responsibilities. For example, a pediatrics practice might have educational pamphlets with information on … Any earned and unused vacation time must be taken prior to the beginning of a leave of absence. We do not pay wages or salaries in advance. This insurance is paid by your employer. A Form W-4 remains in effect until a new, amended form is submitted. After one year, you will receive five vacation days. Consenting to medical testing may be a requirement for continued employment. As an employee of the practice, you are covered under the Federal Social Security Law (FICA). Length of Continuous Service Vacation Benefit. After two years, you will receive ten vacation days. The “terms of at-will employment agreement” is not to be considered as creating a contractual relationship between the employee and the employer. The practice is committed to providing a work environment free of discrimination. However, since vacation time is earned in 12-month increments, staff members are not eligible to take vacation time off for time worked in less than a 12-month period. Any employee with two or more continuous years of service is eligible to participate in the company retirement plan. If you are unable to complete your workday because of an on-the-job accident, you still will be paid for your total scheduled hours for that day. We have established a procedure for evaluating job performance on a regular basis. All employees will be given a copy of all policies for their personal use. No outside agency, inspector, visitor, inquirer, salesperson or ex-employee may enter the operatories or office from the reception area without permission. You can count on us to keep it private, and we expect you to do the same. 1. introduction and disclaimer rules. Wages and benefits are discontinued during the leave of absence. Never allow another employee to enter your time for you and vice versa. . Of course, the nature of your visitor policy will depend on the type and size of your office. Non-Exempt Employees: such employees are required to be paid at least minimum wage and overtime. Obtaining a password for a computer account without the consent of the account owner. Vacation benefits accrue on a monthly basis. Emergency pay advances are always considered early payments of wages for future work performed and are not to be considered a loan made to the employee from the employer. In the event of fire, follow specific procedures for our office: Call the fire department; know the emergency phone number. Setting password policy can be complicated and confusing, and this article provides recommendations to make your organization more secure against password attacks. Many of these policies and procedures are required by our contracted payors (Commercial, Medicare, and Medi-Cal HMO’s) and are offered as templates to assist you with your office policy and procedure development. A staff member voluntarily attends such programs after work hours even though they may be job-related. Let us know in advance when you plan to return to work after an illness, so we can adjust the schedule. The Office Deployment Tool (ODT) is a command-line tool that you can use to download and deploy Microsoft 365 Apps to your client computers. IT policies and procedures ensure the business meets meet legal, regulatory, and statutory requirements. Social media policies are relatively new but significant additions to employee office manuals. To receive unemployment benefits, a claim must be filed at the local office that administers the state’s unemployment insurance law. Our goal is to provide a completely safe workplace. 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